Grants
Is there a user guide?
- Researcher user guide - Grants Submit an Application | Accept an Award | Submit a Variation Request | Submit an Annual/Final Report
How could admin staff complete ROAP forms for researchers?
Any user can create a form in ROAP, but only the user listed on the form as the “UWA Chief Investigator” can submit the form. Therefore, a support staff member can create the form and complete all of the sections on behalf of the UWA Chief Investigator, and informs them that the form is ready to submit. The UWA Chief Investigator then logs into ROAP, locates the relevant forms, checks the details, and can submit the form.
How do I ensure I am selecting the correct investigators?
UWA Staff member (including adjunct, honorary, clinical and emeritus positions) have a profile created automatically in the system. When adding a researcher to the form search by name in the "email" field, e.g. If the researcher is called Thomas Jones enter the name in this format into the field, do not enter an email address. the system will then search all users for a match and then you can select from the drop down that appears.
For a UWA staff member always pick the entry that displays an email address in the format of {staff number}@uwa.edu.au after their name
If the researcher is external to UWA and does not appear in the list, you can enter their full email address in this field and manually enter the other details. Do not use this option for UWA Staff member (including adjunct, honorary, clinical and emeritus positions), as it will result in missing data on their UWA Research Repository and other UWA systems.
The organisation I am trying to add as an Administering Institution, Funder or Partner Organisation is not in the system for me to select?
For reporting purposes it is important that we keep accurate records of this type of data. As such we need to ensure that organisations are named correctly in the system and are not duplicated.
If the organisation is missing, please email [email protected] with details of the organisation and we will add them to the system
The funding organisation is listed in the system, but the scheme is missing. what do I do?
For reporting purposes it is important that we keep accurate records of this type of data. As such we need to ensure that organisations are named correctly in the system and are not duplicated.
If the funding scheme is missing, please email [email protected] with details of the scheme along with the name of the funding organisation and we will add them to the system
I'm resubmitting an application to a funder, do I have to resubmit a form in ROAP?
Yes you need to complete a form for every application that you submit. However, to save you time you can copy an existing application in the system and change the relevant data.
To copy an application, go to the application list screen, find the application you want to copy, click the 3 vertical dots and then Copy application
University information
CRICOS Code: 00126G
