A focus on research of an international quality and the fostering of an outstanding research culture have positioned UWA as one of the best universities in Australia and in the top 150 in the world.


Preparatory Review of Applications to the Animal Ethics Committee

The University of Western Australia does not require comprehensive preparatory review of all applications prior to submission to the Animal Ethics Committee (AEC).  However, the following targeted requirements are to be observed:

 1.      First time applications by new principal authors:  An application prepared by a principal author (this need not be the chief investigator) who has not previously engaged with the UWA animal ethics system must undergo preparatory review by an Animal Welfare and Veterinary Advisor (AWVA) prior to submission to the AEC.  Such authors are strongly encouraged to take advice from an AWVA before drafting their application.  Unless the AEC determines that additional measures are needed, this compulsory review step applies only to the principal author’s first application.

2.       Monitoring sheets for animal work have recently been updated to respond to the most recent edition of the animal Code, current best practice and AEC requirements. Please use the most recent versions (below) when you send your application for ethics review.

3.      Self-completion of administrative review check list: The chief investigator must ensure that the administrative review checklist at the end of the application form is completed effectively such that none of the common administrative errors covered by the checklist are contained in the application.

4.      Scientific peer review:  Although not strictly mandated, scientific peer review of applications for new projects prior to submission to the AEC is strongly encouraged.  In many instances, scientific peer review will have been achieved already through a range of mechanisms, including: assessment processes of research funding bodies; independent reviews of research degree plans; manuscript reviews by scientific journals of earlier cognate work; or invited expert peer-review arranged by the research team.  Where the scientific content of an animal ethics application has not already been subjected to peer review, Schools/Institutes should offer a local review process with the aim of ensuring that all new applications have been scientifically peer reviewed.

5.      Signing and scanning not needed: UWA policy deems these documents as signed if you type in the names and send it attached to an email. Ensure you copy all relevant personnel e.g. Head of School and Co-Investigators. Please send the documents as MS-Word.

Amendments to AEC Approvals - Minor and Major

The AEC has changed the way it will review Amendments - Minor and Major - for AEC approved projects. The AEC now requests that Amendments be presented as a change to the approved application with ‘Track-Changes’. The Animal Ethics office can assist researchers by providing a copy of the original application as approved, including Monitoring Sheets,  in MS-Word format. The AEC has developed a simpler Amendment Coversheet for Major and Minor amendments.

The total number of Major Amendments permitted per protocol will be at the discretion of the AEC on a  case-by-case basis.

NB: Change of Personnel should be submitted as a minor Amendment.
Amendment forms

For use on approved AEC projects and only when the Animal Ethics Committee (AEC) has not requested a full amalgamated version of the AEC approved application. Please contact the Animal Ethics Office (6488 7887 / 3033) to determine the appropriate form for your AEC requirements

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Training  Record - This is used for personnel who have indicated they require training in specific procedures or the AEC has requested a training record at the completion of the specific training.


Volunteer applications are intended for use by those who have little experience or qualifications with animals and are providing their assistance for short periods of time under the direct supervision of research staff.  The volunteer application form can only be used for volunteers who seek to assist on approved Animal Ethics Committee (AEC) protocols and can only be used for a cumulative maximum 2 months of active volunteering in a twelve month period.


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Observational Studies: Researchers who use animals in observational studies are required to submit Animal Use Statistics to the Government of Western Australia, Department of Agriculture and Food (DAFWA).

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Reporting - Annual Progress Reports; Animal Use Statistics; and Pilot project.

Pilot Study report form is to be used when the Chief Investigator is required to forward a report to the Animal Ethics Committee as part of the research project. In some instances the report may be required before full approval of the project is given or at the conclusion of the study.


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Applications dealing with GM animals

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Permission to Use Animals (PUA)

Every person listed on a UWA animal ethics approved application, or working with animals at UWA, must obtain PUA approval.
PUA approval is valid for 5 years, and can be used on any animal ethics applications on which you are named.
Please follow the flow chart below 'PERMISSION TO USE ANIMALS (PUA) - flow diagram' for instructions on how to obtain PUA approval.

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Price schedule - Animal Care Services

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Standard Operating Procedures

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Order form - Animal Care Services